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Accounts Payable Administrator and Accounting Specialist

Job Locations US-NJ-Lawrenceville
ID
2024-1860
Category
Accounting/Finance
Type
Active Full-time

Overview

The Accounts Payable Administrator is responsible for the efficient and effective organization and operation of all functions related to Accounts Payable.

Responsibilities

  • Using Blackbaud NXT Expense Management module, review and process payments
  • Process checks, ACH and e-checks through Paymerang
  • Manage vendor information in the Paymerang system
  • Train and support faculty and staff on Accounts Payable policies and procedures
  • Analyze and resolve issues arising from payment issues then communicate resolutions to vendors, staff
  • Ensure compliance with Federal and State regulations

  • Manage W9 collection for all vendors

  • Reclass incorrect account number for all accounts payable

  • Record wires and bank drafts

  • Reconcile accounts payable related accounts

  • Review, process and send 1099s

  • Perform other duties as requested

Qualifications

  • 3-5 years Accounts Payable experience.
  • Bachelor’s degree preferred
  • Knowledge of IRS and State Regulations
  • Ability to Research and Interpret topics such as, but not limited to, tax, software and other issues that may arise
  • Ability to meet deadlines
  • Technical capacity to learn new software and procedures
    • Ability to learn new software
    • Proficient in Microsoft Office
    • Proficient in the use of Blackbaud Financial Edge or similar AP module.
  • Strong analytical and problem solving skills
    Ethical and trustworthy
  • Effectively communicate and educate co-workers regarding Accounts Payable process, required documentation including the implications of State and Federal regulations
  • Operates in a professional office environment
  • Uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines.
  • Able to lift up to 25lbs
  • Able to climb stairs
  • Must be capable of using visual display terminal with continuous wrist movement on a keyboard

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Founded in 1810, The Lawrenceville School, one of the country’s premier independent schools, is located in central New Jersey, five miles south of Princeton, 55 miles south of New York City, and 40 miles north of Philadelphia. A welcoming community with students from more than 30 states and nearly 40 countries, the School serves students in grades nine through post-graduate. Lawrenceville employs the Harkness method of learning, stimulating thoughtful inquiry and debate. Across academic, residential, and co-curricular settings, Lawrenceville challenges a diverse community to lead lives of learning, integrity, and high purpose, inspiring the best in each to seek the best for all. For additional information, please visit www.lawrenceville.org.

The Lawrenceville School seeks enthusiastic, energetic, collegial individuals who want to work with both adults and students in a collaborative and inclusive academic setting.

The Lawrenceville School is a diverse and inclusive community and makes all employment decisions without regard for an individual’s race, creed, color, religion, national origin, nationality, sex, pregnancy, affectional or sexual orientation, gender identity or expression, age, veteran status, physical or mental disability (including AIDS and HIV related illness), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, ancestry, familial status, marital status, domestic partnership status, civil union status, atypical cellular or blood trait, military service, application for military service, or any other characteristic protected by applicable law. The Lawrenceville School will also provide reasonable accommodations for qualified individuals in accordance with applicable law.

The Lawrenceville School conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful completion of the background check.

Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options, and many other valuable programs.